One of the most useful tools in the quest for productivity in office work is the use of keyboard shortcuts. The proper shortcuts can turn your keyboard from a writing tool into a command center for your computer. For Apple users, the proprietary keys can be daunting at first, but they offer a host of great shortcuts to make your workday easier.
Outlook 2019’s Keyboard Shortcuts. Related Book. Outlook 2019 For Dummies. By Faithe Wempen, Bill Dyszel. Part of Outlook 2019 For Dummies Cheat Sheet. You can accomplish some tasks a lot faster by using keyboard shortcuts. The following tables offer some handy shortcuts to help you be more efficient. Nov 1, 2010 - Many common keyboard shortcuts changed between Entourage 2008 and Outlook 2011. Help your fingers. Microsoft Outlook for Mac 2011.
There are the old standards, such as cut and paste, but you can take it so much further. SEE: (free PDF download) Here are some Mac keyboard shortcuts that will improve your workflow.
Command + Tab. If you use multiple displays this will be especially helpful, as this combination immediately puts all displays to sleep. Command + Shift + G When you have a finder window open, use this shortcut to open a direct line to a specific folder. Simply put the folder path in the space the appears and it will take you directly to the folder. Command + Bracket By pressing 'command' and the left bracket you can move to the previous folder. By pressing 'command' and the right bracket you can move to the next folder.
Command + Shift + V This shortcut is a life-saver for anyone who regularly works in Safari. This is the shortcut for 'Paste and Match Style,' which basically means you can copy and paste something without its previous formatting. Command + Shift + 3 If you need to quickly take a screenshot of your full screen, this shortcut will do that, and save it as a file on your desktop. If you modify it as Command + Shift + Control + 3, it will save it to the clipboard. Command + Shift + 4 If you want to screenshot a selection from your screen, this shortcut will give you the option to select what you want in a box and save it as a file on your desktop. If you modify it as Command + Shift + Control + 4, it will save it to the clipboard.
Command + Semicolon Use this shortcut to find all misspelled words in a given document. By holding command and continuously hitting the semicolon (;) it will cycle through the misspelled words. Modify this as Command + Colon (Shift + Semicolon) to open the spelling and grammar window. Command + F This shortcut will find text in a document, using a search bar functionality. Command + H Hide the windows of the application that is currently running. Modify as Command + Option + H to hide windows of other applications that are running.
Command + Z While fairly common, this shortcut is an important one. Use this to 'undo' the previous action. Command + Shift + Z This shortcut operates as a 'redo' functionality to put back the last change that was undone with an 'undo' function.
Command + Arrow While working in text, use the command key with one of the arrow keys to move the cursor to different parts of a document. Using command with the left arrow key will move it to the beginning of the current line, while using it with the right arrow key will move it to the end of the current line. Using it with the up arrow will move it to the beginning of the document, while the down arrow will move it to the end of the document. Control + D For those who may have moved from a PC to a Mac, this shortcut will operate like the delete key on a Windows PC, deleting the character in front of your cursor. Command + Accent (`) In the currently frontrunning application, using this shortcut will activate the next window in line in that application.
Modifying this as Command + Shift + Accent will activate the previous window in the application. Command + Option + A This is the companion shortcut for the commonly used Command + A shortcut for select all. Using Command + Option + A will deselect all selected items. Command + I Once you have selected a file or folder, use this shortcut to quickly get the information on the file or folder that is selected. Option + Double-click This shortcut opens a folder in a separate window, while simultaneously closing the current window.
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Command + Delete Using this shortcut will move any selected items to the trash. Modifying this shortcut as Command + Shift + Delete will empty the trash, and modifying it as Command + Shift + Option + Delete will empty the trash without the confirmation dialog box. Hopefully these tips will make you a more productive user of your Apple machine at work.
Notes:. The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard. If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).
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The settings in some versions of the Mac operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Mac operating system or see your utility application. To create your own shortcuts in Office for Mac, see. In this topic. Frequently used shortcuts The following table shows frequently used shortcuts in Outlook 2016 for Mac. In this topic.
Common Outlook functions To Press Start Outlook without running schedules or attempting to connect to a mail server. Use this option to prevent receiving connection errors when you use Outlook while you are not connected to the network.
SHIFT (when you start Outlook) Open the Database Utility while Outlook is closed Hold down the OPTION key, and then click the Outlook icon in the Dock.